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Marshall Law Litigation

📄 Move‑Out Instructions Sheet

Overview

These Move‑Out Instructions provide tenants with clear, step‑by‑step guidance on how to properly vacate the rental property, return keys, clean the unit, and prepare for the final inspection. This ensures a smooth transition and helps protect both parties by reducing disputes over cleaning, damage, or deposit deductions.

Use this sheet when you need to:

  • Provide tenants with written move‑out expectations
  • Ensure the property is returned in good condition
  • Prepare for the final walkthrough inspection
  • Support lawful handling of the security deposit

What This Sheet Covers

This Move‑Out Instructions Sheet includes:

  • Notice requirements
  • Cleaning expectations
  • Repair responsibilities
  • Key return procedures
  • Utility shut‑off instructions
  • Final inspection steps
  • Security deposit timeline

Move‑Out Instructions

1. Notice to Vacate

Tenants must provide written notice according to the lease terms. Typical requirements:

  • 30‑day written notice (unless your lease specifies otherwise)
  • Notice must include:
    • Tenant name
    • Property address
    • Intended move‑out date
    • Forwarding address (if known)

2. Move‑Out Date & Time

  • All belongings must be removed by 12:00 PM on the final day of the lease unless otherwise agreed.
  • The property must be ready for inspection at that time.

3. Cleaning Requirements

The property must be returned in clean, move‑in ready condition. Tenants should complete the following:

Kitchen

  • Clean inside/outside of refrigerator
  • Clean oven, stovetop, and range hood
  • Wipe down cabinets and drawers
  • Clean sink and countertops
  • Remove all food and trash

Bathrooms

  • Clean toilet, tub/shower, and sink
  • Remove soap scum and mildew
  • Clean mirrors and counters
  • Sweep and mop floors

Bedrooms & Living Areas

  • Vacuum carpets
  • Sweep/mop hard floors
  • Wipe down baseboards
  • Remove nails, screws, and wall hooks
  • Patch small holes (if required by lease)

General

  • Remove all trash from the property
  • Clean windows and window sills
  • Replace burnt‑out light bulbs
  • Replace HVAC filter (if applicable)

4. Repairs & Damage

Tenants are responsible for:

  • Replacing broken blinds
  • Repairing minor wall damage
  • Replacing missing smoke detector batteries
  • Fixing tenant‑caused damage

Landlord will handle:

  • Normal wear and tear
  • Major system repairs (HVAC, plumbing, electrical)

5. Keys, Remotes & Access Devices

Return all:

  • House keys
  • Mailbox keys
  • Gate cards
  • Garage remotes
  • Parking passes

Return items to: ________________________________________ (Insert landlord/manager name or office location)

6. Utilities

Tenants must:

  • Pay all final utility bills
  • Notify utility companies of move‑out
  • Stop or transfer service effective on the move‑out date

7. Forwarding Address

Provide a forwarding address for:

  • Security deposit return
  • Final statements
  • Important mail

Forwarding Address:

8. Final Walkthrough Inspection

A walkthrough will be conducted after the tenant vacates. Tenants may request to be present.

Inspection Date: __________________________ Inspector Name: ___________________________

9. Security Deposit Return

The security deposit will be returned within the timeframe required by state law (commonly 15–30 days), minus any lawful deductions for:

  • Unpaid rent
  • Cleaning charges
  • Repairs beyond normal wear
  • Replacement of missing items
  • Unreturned keys or remotes

A written itemized statement will be provided.

Related Forms

You may also need:

Notes for Beginners

  • Always give tenants written instructions at least 30 days before move‑out
  • Pair this with your Move‑In/Move‑Out Checklist for consistency
  • Keep copies of all communications and receipts