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Marshall Law Litigation

📄 Move‑In / Move‑Out Checklist

Overview

A Move‑In/Move‑Out Checklist is a detailed inspection form used to document the condition of a rental property before a tenant moves in and after they move out. It protects both landlord and tenant by creating a clear, written record of damages, cleanliness, and maintenance issues.

Use this form when you need to:

  • Document property condition at move‑in and move‑out
  • Avoid disputes over security deposit deductions
  • Provide a transparent, itemized inspection record
  • Maintain consistent property standards across tenants

What This Form Does

This checklist allows you to:

  • Record the condition of each room and fixture
  • Compare move‑in vs. move‑out condition side‑by‑side
  • Note damages, repairs, and cleaning needs
  • Attach photos or additional notes
  • Provide signatures from both landlord and tenant

Who Should Use This Form

This form is commonly used by:

  • Landlords and property managers
  • Tenants moving into or out of a rental
  • Inspectors conducting property walkthroughs
  • Short‑term and long‑term rental operators

When to Use It

Use a Move‑In/Move‑Out Checklist when:

  • A new tenant is moving in
  • A tenant is vacating the property
  • You need documentation for security deposit decisions
  • You want to track property condition over time

Avoid using this form if:

  • You need a full lease agreement (use a Residential Lease Agreement)
  • You need a maintenance request form

Included in This Fillable Template

Your download includes:

How to Fill Out This Form

1. Property & Tenant Information

Include:

  • Property address
  • Tenant name(s)
  • Move‑in date
  • Move‑out date

2. Instructions for Use

Explain that both landlord and tenant should:

  • Walk through the property together
  • Inspect each room and item
  • Mark condition as “Good,” “Needs Repair,” or “Damaged”
  • Add notes or photos as needed

3. Room‑by‑Room Checklist

Common sections include:

Entryway / Hallways

  • Walls
  • Floors
  • Doors & locks
  • Light fixtures

Living Room

  • Walls & paint
  • Flooring/carpet
  • Windows & screens
  • Light fixtures
  • Smoke detectors

Kitchen

  • Cabinets & drawers
  • Countertops
  • Sink & faucet
  • Appliances (fridge, stove, microwave, dishwasher)
  • Flooring
  • Electrical outlets

Bedrooms

  • Walls
  • Flooring
  • Closets
  • Windows
  • Light fixtures

Bathrooms

  • Toilet
  • Sink & vanity
  • Shower/tub
  • Mirrors
  • Flooring
  • Ventilation

Laundry Area (if applicable)

  • Washer
  • Dryer
  • Vents & hookups

Exterior (if applicable)

  • Yard
  • Porch/patio
  • Parking area
  • Storage units

4. Notes & Additional Comments

Space for:

  • Repairs needed
  • Cleaning required
  • Items left behind
  • Photos attached

5. Final Assessment

Indicate:

  • Normal wear and tear
  • Tenant‑caused damage
  • Items requiring deduction from security deposit

6. Signatures

Both landlord and tenant sign and date the form at:

  • Move‑in
  • Move‑out

Related Forms

You may also need:

Frequently Asked Questions

Do both landlord and tenant need to be present?

It’s strongly recommended for accuracy and fairness.

Can photos be attached?

Yes — photos help document condition and prevent disputes.

Is this form legally required?

Not always, but it is highly recommended for deposit protection.

Notes for Beginners

  • Always complete the checklist before handing over keys
  • Keep copies for both landlord and tenant
  • Use consistent rating standards for every tenant

Purchase to get access

  • PDF version
  • Editable DOCX version
  • Completed example
Purchase