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Marshall Law Litigation

📄 General Bill of Sale

Overview

A General Bill of Sale is a legal document used to record the sale and transfer of ownership of personal property from a seller to a buyer. This fillable version allows both parties to complete the document digitally for accuracy and clear record‑keeping.

Use this form when you need to:

  • Sell or purchase personal property (electronics, tools, furniture, equipment, etc.)
  • Document the sale price, condition, and transfer date
  • Provide proof of ownership transfer for tax or personal records
  • Protect both parties with a written record of the transaction

What This Form Does

This bill of sale allows you to:

  • Identify the buyer, seller, and item being sold
  • Record the purchase price and payment method
  • Describe the condition of the item
  • Specify whether the item is sold “as‑is” or with warranties
  • Provide a signed record for personal, business, or tax purposes

Who Should Use This Form

This form is commonly used by:

  • Private sellers
  • Buyers purchasing used items
  • Small businesses selling equipment
  • Anyone transferring ownership of personal property

When to Use It

Use a General Bill of Sale when:

  • Selling or buying used personal property
  • Documenting a trade or partial trade
  • You need proof of ownership transfer
  • You want a written record for tax or insurance purposes

Avoid using this form if:

  • You are selling a motor vehicle (use a Motor Vehicle Bill of Sale)
  • You are selling a boat or trailer (use a Boat or Trailer Bill of Sale)

Included in This Fillable Template

Your download includes:

How to Fill Out This Form

1. Identify the Buyer and Seller

Include full legal names, addresses, and contact information.

2. Describe the Item Being Sold

Provide:

  • Item name and type
  • Brand, model, or serial number (if applicable)
  • Detailed description of condition

3. Record the Sale Details

Include:

  • Purchase price
  • Date of sale
  • Payment method (cash, check, electronic, etc.)

4. Condition of the Item

Specify whether the item is sold:

  • As‑is (no warranties)
  • With warranties (describe any included warranties)

5. Sign and Date

Both buyer and seller must sign. Some states require notarization for high‑value items.

Related Forms

You may also need:

Frequently Asked Questions

Is a General Bill of Sale legally binding?

Yes — once signed by both parties, it becomes a binding record of the transaction.

Can I use this for any type of item?

Yes — as long as it is personal property and not a vehicle, boat, or trailer.

Do I need a witness or notary?

Not usually, but notarization is recommended for high‑value items.

Legal Requirements

Depending on your state or the type of item, you may also need:

  • A notarized signature
  • Proof of ownership
  • Serial number verification
  • Additional disclosures for high‑value items

Always check your local requirements.

Notes for Beginners

  • Be specific when describing the item
  • Keep copies for both buyer and seller
  • Use “as‑is” language if no warranties are provided
  • Verify identity when buying or selling high‑value items

Subscribe to get access

  • PDF version
  • Editable DOCX version
  • Completed example
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