📄 Proof of Service / Certificate of Delivery

Overview

A Proof of Service (also called a Certificate of Service or Certificate of Delivery) is a sworn statement confirming that a document was delivered to the required party by a specific method on a specific date. Courts often require this form to verify proper notice and ensure due process.

Use this form when you need to:

• File any legal document that requires proof of delivery
• Show the court that the opposing party received notice
• Document service by mail, hand delivery, email, or other approved methods
• Maintain a clear record for your case file

What This Form Does

This form allows you to:

• Identify the document served
• List the person(s) served
• Specify the method of service
• Record the date, time, and location of service
• Certify the truthfulness of the service under penalty of perjury

Who Should Use This Form

This form is commonly used by:

• Pro se litigants
• Attorneys and legal assistants
• Process servers
• Anyone filing motions, notices, or pleadings requiring proof of delivery

When to Use It

Use a Proof of Service / Certificate of Delivery when:

• Filing documents with the court
• Serving the opposing party or attorney
• Delivering notices, motions, affidavits, or evidence
• Complying with procedural rules requiring service verification

Avoid using this form if:

• You need a sworn affidavit of personal service (use an Affidavit of Service)
• You are serving by publication or sheriff (use the court‑specific form)

Included in This Fillable Template

Your download includes:

• PDF version
• Editable DOCX version
• Step‑by‑step completion instructions
• Completed example

How to Fill Out This Form

1. Case Information

Include:

• Court name
• Case number
• Plaintiff and defendant names

2. Document Served

Specify the exact title of the document(s) delivered.

3. Recipient Information

List:

• Full legal name of the person served
• Address or email where service was sent

4. Method of Service

Choose one:

• U.S. Mail (First‑Class)
• Certified Mail (include tracking number)
• Hand Delivery
• Email (if permitted)
• Other (specify)

5. Date & Time of Service

Record the exact date service was completed.

6. Declaration

Certify under penalty of perjury that the information is true.

7. Signature

Include:

• Printed name
• Signature
• Address
• Phone number
• Email

Frequently Asked Questions

Is this form required by the court?

Most courts require proof of service for any filed document that must be delivered to the other party.

Can I serve documents by email?

Only if the court rules or prior agreement allow it.

Do I need to notarize this form?

Not usually — a declaration under penalty of perjury is typically sufficient.

Notes for Beginners

• Always keep copies of everything you serve
• Attach mailing receipts or tracking numbers when possible
• File the Proof of Service with the court immediately after serving
• Use consistent formatting across all your case documents